Electronic Discovery, a.k.a. eDiscovery, is the process of collecting electronic data with the purpose of using it as evidence in a legal case. With today's growing integration of technology into the business work process, what constitutes relevant data is becoming increasingly harder to manage. Emails, sms, images, calendars, databases, audio files, websites and even computer programs form important data sources that must be considered during forensic data collection. Computer forensics is a special discipline in which entire hard drives are data mined to satisfy the discovery requirements agreed upon by opposing counsel.
With the obvious immensity of the data being extracted, every business has to adjust their policies when it comes to data management. In the past, companies have relied on reacting to eDiscovery requests that resulted in a rush to get all of their information in order. This process compromised the integrity of data which increased costs, errors, and risks.
Reducing Costs Starts Here
The first step in reducing eDiscovery cost is setting up proper Data Management policies with a view toward easy data archiving, retrieval, and defensible deletion. Setting policies in the beginning can quickly help manage the gathering process and reduce the costs of storage, retrieval, and collection. By reducing storage and minimizing the capacity it takes on a server, makes the efficient extraction of relevant data much quicker when litigation occurs. Correctly managing the corporate retention policy, across all departments, is the key to retaining data only for a set period of time.